Welcome to the
FBBS GSA Advantage Upload Service
Brief on Uploads to GSA Advantage and MyFederalShopper.com
The GSA Advantage
system was created with Electronic Data Interchange (EDI)
architecture. Click here
to learn more about EDI. When contemplating uploading your product catalog and
reference text files to the GSA Advantage system you have two
options. You can use the GSA Schedule Input Program (SIP) or
you can use EDI. We tried working with the SIP program when GSA
introduced it, but opted instead for EDI. I made the investment
so you do not have to.
This page and Step 2
below, "How To FBBS" tell you
how to work with us to upload your GSA Schedule Contract
product/service catalog to the GSA and FBBS systems. We also can upload your GSA pricing to
other electronic websites, like EMALL, if you desire.
All data and GSA
pricing provided for upload MUST be approved by GSA prior to
upload. You are not allowed
(by GSA) to change: part numbers, add or
delete items, change prices or make any other changes to your
awarded pricing, other than those changes officially approved by GSA
through the contract modification process.
in addition to posting your catalog on the GSA Advantage system,
all uploads are also posted on www.MyFederalShopper.com,
at no extra
charge. MyFederalShopper is the FBBS scaled version of GSA
Advantage. The main differences between the two systems is the size
of the system and the lack of comparison shopping on
MyFederalShopper. Potential buyers only see your product/service.
MyFederalShopper also includes Open Market pricing for items you would
like to sell to the government, but are not on your GSA schedule.
difference in the systems is the time it takes for uploads to post.
For GSA Advantage, an upload can take weeks, even months, to clear
though the GSA CORS (Contracting Officer Review System) and post/appear on GSA Advantage. Uploads to MyFederalShopper are
instantaneous. The other big difference between the two system is
GSA Advantage is a government run organization and MyFederalShopper
is commercially-owned and operated. Check out our
"Shopper," we are having a records year in sales this
Reference Text Files
If you need to
upload services to the GSA Advantage system, we accomplish this buy
using a Reference Text File, in addition to your contract (catalog) data. A text file is an htm file with links
to your GSA pricing, your home page, and brief information about your
company and federal activity. We encourage all contractors to upload
a text file in addition to their product catalog, regardless of
whether they offer only services; or products, services and
training. In most GSA schedule Groups, GSA is now requiring the
upload of a text file in addition to your product catalog. We
only charge $150 to create and upload text files.
Here are some Samples
of our text files.
Users of Internet Explorer may encounter a logon window when
downloading files. If encountered, click cancel and the file will
download. A Username and Password are not required to download.
To sign up now
and get started with EDI XPRESS
Follow the steps
below and email us your contract and GSA pricing data. Product and
Services contract data/pricing are uploaded separately. For
services, we use a text file to display your prices. The cost of the service is related to the size of your upload,
if you include photos, and whether you migrate your data into our
format, or we do it for you.
Step 1. The Agreement -
Download and complete the "FBBS One-Time Upload
Agreement" (MS Word)
and open both documents in Steps 1 and 3 at the same time, as
duplicate information is needed. Upload Pricing is outlined in
- Step 2. Learn how to
work with us - Download the "How to FBBS"
document, learn about the FBBS process and determine the level of service you need. (MS Word) Click
- Step 3. Products -
Provide your contract and pricing data in our excel format -
- a. Download and complete the "Client_Data_Template.xls"
document. (MS Excel).
- b. Complete both the "Company Info" tab
- c. the "Product Pricing" tab/worksheet
included in this template. Use the d. "Quantity Pricing"
tab to provide data on your quantity pricing, if applicable.
here to download our product template.
- Step 3. Services
- Provide your contract and service pricing data.
- a. Download our
data template, Click
here to download our services template
- b. complete only the
"Company Info" tab.
- c. Via email, send us your
Authorized Government Pricelist including your service and
labor category pricing in Ms Word or Excel.
- d. Email us your "GSA
Customer Information," if applicable.
- Step 4. Email us the
Agreement and Template - After reading #2 above,
(How to FBBS), determine the level of service you need,
(Option A or B) complete as much as you can of our agreement,
#1 above (The FBBS One-Time Upload Agreement) and the data
template and email to us at TSbridge@FBBS-GSA.com.
We will review your files and call you back, verify your price
quote and sign and fax the agreement back to you for your
files. Before we do you upload, please USPS mail your
4949 St. Elmo Ave., Suite 221
Bethesda, MD 20814-2210
- Once we receive your files,
we will be able to tell if your data does or does not conform
with our FBBS Template format or if there is missing data. We
will contact you and adjust our agreement/fee as needed. If
there is considerable back and forth communications about your
files, chances are good you will incur extra fees based on the
amount of time we put in on your account.
After the Upload -
Monitoring and Reporting
When your upload is completed,
we email an "FBBS Alert Message" to inform you and your
Contracting Officer/Specialist (CO/CS) of the activity and encourage
your GSA rep to either accept or reject the files. We stay on top of
them to ensure they do their job and either accept or reject our
Your uploaded files have to
pass two "tests," before GSA will post them on their
system. The first test is the Vendor Support Center (VSC) validation
process. This test involves making sure the EDI contract data is
correct and in the correct format to work with their system.
The second test comes after your files pass the VSC validation and
they are sent to GSA's Contracting Officer Review System (CORS) for review, acceptance and /or rejection.
If the data you provide to us
is not the same as what GSA has in their files, your upload will be
rejected. Minor details can result in a file rejection like: 1) the wrong name of the GSA contract administrator, 2)
the wrong SIN number (s), 3) wrong address, 4) wrong prices,
We make correction uploads for
$100, when the fix (es) are minor.
If any of the above is unclear
to you, please call us on 301 652-7410 or email me at TSbridge@FBBS-GSA.com.
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